Facilities Coordinator

Facilities Coordinator

Portsmouth / Home Working

Salary up to £28,000 + 23 Days Holiday + Pension

A long-established commercial property contractor who specialises in Warehouse and Office space efficiency is searching for a Facilities Coordinator.

The company undertakes facilities and maintenance projects for their clients across the UK and this role would suit a Facilities Coordinator or an Administrator from a construction background who has excellent organisation skills.

As Facilities Coordinator you will have experience in using simPRO or other field service management software and will work closely alongside the Director and will provide support to the operations team.  You will be involved in administrating and co-ordinating site visits, organising day-to-day activities and ensuring customer needs and expectations are met. You will work within and supervise the team to ensure the service delivery to the business is smooth and efficient.

Job Description

· You will be the first line of contact for all enquiries and re-direct as necessary.

· Work closely with the accounts Contract Manager, providing key compliance information and help with small works quotations.

· Liaising with planners, customers, contractors and suppliers as necessary to plan in work schedules, request or provide feedback and chase up works.

· Working within the existing team to support the day-to-day activities of the business.

· Planning & booking-in of trades to attend site/projects.

· Scheduling & organising Reactive Remedial Works.

· Actioning all customer queries and requests in a timely manner, escalating as required.

· Liaising efficiently with customers and team members.

· Raising & processing supplier & subcontractor purchase orders.

· Developing and maintaining knowledge of all relevant IT systems.

· General office administration duties, as required by the business.

· Ensuring adherence to all Company Policies & Procedures.

· Applicants must be reliable, punctual, good team players and have good communication & IT skills.

The Ideal candidate will need to have:

· Strong written and verbal communication skills.

· Experience of working within Facilities Management or Construction.

· A strong desire to get things done.

· Excellent customer service skills.

· Great planning and organising skills.

· Excellent time keeping.

· Able to prioritise and ensure tasks are carried out efficiently.

· Attention to detail.

· Good working knowledge of MS Word, Excel and Outlook.

· Ability to liaise and communicate effectively with all levels of staff and with contractors on the site.

· Experience using simPro or other field service management software.

If you would like further information, then call Stephen Blaymires at Blaymires Recruitment on 02380 972 394 / 07498 987 851 or email: sb@blaymiresrecruitment.co.uk