Office / Accounts Administrator

Office / Accounts Administrator

Winchester

Projects – Modular Buildings

Salary up to £25,000 + 23 Days Holiday + Pension 

A respected modular building contractor based near Winchester is searching for an Accounts Administrator to join the business.

They have been successfully operating for over 30 years and have made a name for themselves in the design and construction of beautiful timber frame modular buildings for the private and commercial sectors.

Principal Role Purpose

Reporting to the Financial Controller, the Accounts Administrator is responsible for providing accurate and timely day-to-day administrative support to the FC and other Operational Managers, including the routine completion of administrative systems and processes. 

Principal Accountabilities

• Maintain the purchase order process in line with company procedure through the raising of purchase orders and checking of delivery notes, to enable the efficient and accurate payment of supplier invoices.

• Prepare, collate and process, including photocopying and laminating, information and project plans, required to support the smooth running of the company’s operations.
• Source and arrange overnight accommodation and other travel arrangements for employees when working away from the office, making sure that the appropriate parties are kept up to date with arrangements and company policy is adhered to.
• Manage the profile and subscription for TRADA, Construction Line, CHAS and any other professional bodies/organisations.
• Health & Safety administration – work with General Manager and Factory Manager to assist with completing company standard H&S documents, filing and publishing internally with manuals, laminates and posters.
• Manage commercial vehicle fleet administration, such as Tax, MOTs, insurance, breakdown recover, H&S vehicle packs, accident administration and requesting vehicle checks from Foreman.
• Annual maintenance administration – send letter out to customers who require maintenance.
• Carry out the day to day processing routines of accounts payable, including processing invoices and reconciling supplier statements, identifying any discrepancies and resolving all variances promptly.  Escalate issues in a timely manner to the Financial Controller as necessary.
• Carry out routine administrative activities in an accurate and timely manner to assist the Financial Controller with the preparation of the weekly and monthly wages and supplier payments.
• Record, process and monitor all staff expenses, in line with company policy and procedure, including the reconciliation of company credit cards, bringing any issues or concerns to the attention of the Financial Controller in a timely manner.
• Deal with incoming telephone calls, post, fax, email and any other sources, passing on information as required, responding in an efficient, positive and helpful way to requests, as quickly as possible.
• Record, monitor and report on as required, the absence, holidays and sickness taken by staff in line with company policy and procedures.
• Always maintain confidentiality, including information held within the computer system and individual employee files.
• Maintain records and files so that information can be easily found and used appropriately when required to aid professionalism and efficiency within the office (including snagging & maintenance enquiries).
• Communicate in a courteous, polite and constructive manner, and co-operate effectively with colleagues out on site and across the rest of the business to promote good customer service, operational efficiencies and report any issues to ensure continuous improvement.

If you would like further information, then contact Stephen Blaymires at Blaymires Recruitment on 02380 972 394 / 07498 987 851 or email: sb@blaymiresrecruitment.co.uk